Carnoustie Canine Capers Constitution
The Name of the Club shall be the "Carnoustie Canine Capers".
Membership
Membership shall be open to all persons or organisations in sympathy with the “Aims” and “Ethics” of Carnoustie Canine Capers Club.
There shall be three categories of membership:
Committee
The affairs of The Club shall be conducted by the Committee of which up to nine members are to be elected at the "Inaugural Meeting" and subsequent Annual General Meetings, these nine being broadly representative of organisations, associations, clubs, and individuals in Carnoustie and District.
The Annual General Meeting shall appoint a Chairman, Vice-Chairman, Secretary, Treasurer, and such other officers as seem necessary. Membership secretary and press secretary can be agreed by the committee.
No office bearer shall be removed from office except by resolution of a Special General Meeting.
Should an office bearer resign during the club year, the Committee shall have the power to appoint a replacement from the elected committee.
If an office bearer is removed from office by a Special General Meeting, then only a Special General Meeting shall have the power to appoint a replacement.
The Committee shall have the power to co-opt provided that the total number of committee members does not exceed twelve. Co-opted members shall have the power to vote once they have attended two meetings of the committee.
The term of office of members co-opted to the Committee shall be the remainder of the year.
The quorum shall be five.
The Committee shall have the power to set up sub-committees which shall have the power to co-opt to their membership. These co-opted members shall have the right to vote in the sub-committees.
The Chairman, Vice-Chairman, Secretary, and Treasurer shall be ex-officio members of all sub-committees.
The Committee shall appoint an Honorary Auditor.
Election of Committee
The Committee shall be elected at the Annual General Meeting of the Association.
Candidates for the Committee
Nominations for the committee
- shall be made only at the AGM.
- may be nominated by themselves or others. Seconders are required.
- need not be present at the AGM but must be proposed and seconded in their absence as long as they have agreed to stand if elected.
- Committee who are present shall be introduced to the meeting.
Annual General Meeting
The Committee shall call an Annual General Meeting of the Association, not later than the end of April each year.
Voting
Only paid-up members present at the meeting shall be entitled to vote.
Each individual member shall be entitled to one vote and each member family or corporate organisation shall be entitled to two votes, provided that two members of such family or organisation are present at the meeting. The chairman shall have a casting vote.
The counting of votes based on a show of hands for election to the Committee shall not be done by any of the candidates.
Inspected accounts for the previous financial year to the end of February shall be submitted to the Annual General Meeting.
Money
All monies received on behalf of the Club shall be kept in safe custody by the Treasurer having been checked by two people and banked as soon as is practically possible.
Cheques drawn on the Club's accounts shall be signed by at least two of either - Chairman, Vice-Chairman, Secretary or Treasurer.
Preparing an detailed "Receipts and Payments account and arranging for audit of same prior to the AGM
Special General Meeting
A Special General Meeting of the Association may be called at any time on a written request signed by at least twenty members of the Association, containing details of the matter to be discussed, and delivered to the Secretary.
At least 28 days notice must be given between the delivery of the request to the Secretary and the date of the meeting.
Members shall be informed of the time, place, and purpose of the meeting at least 14 days in advance.
Amendments to the constitution
Amendments to the constitution shall only be made at an Annual General Meeting or a Special General Meeting. Notice of the proposed amendments shall be given in writing to the Secretary at least 28 days before the meeting.
The text of proposed amendments shall be available to all members at least 14 days in advance of the meeting by being displayed on the forum, website and in writing to paid up members.
No such amendment shall be carried unless at least two thirds of the members present vote in favour.
Dissolution of the Club
In the event of the dissolution of the Club all surplus funds shall be transferred to such canine charity or charities as the committee in its absolute discretion decides.
Carnoustie Canine Capers is strictly non-political.
The above Constitution was agreed by the Planning Group November 2010
Membership
Membership shall be open to all persons or organisations in sympathy with the “Aims” and “Ethics” of Carnoustie Canine Capers Club.
There shall be three categories of membership:
- Individual membership
- Family membership, which shall be open to all members of a family who live at the same address.
- Corporate membership, which entitles not more than two members of the organisation to the rights conferred on individual or family members of the Club. Corporate membership does not of itself entitle members or employees of the organisation which is a member of the club to the rights of individual or of family membership.
Committee
The affairs of The Club shall be conducted by the Committee of which up to nine members are to be elected at the "Inaugural Meeting" and subsequent Annual General Meetings, these nine being broadly representative of organisations, associations, clubs, and individuals in Carnoustie and District.
The Annual General Meeting shall appoint a Chairman, Vice-Chairman, Secretary, Treasurer, and such other officers as seem necessary. Membership secretary and press secretary can be agreed by the committee.
No office bearer shall be removed from office except by resolution of a Special General Meeting.
Should an office bearer resign during the club year, the Committee shall have the power to appoint a replacement from the elected committee.
If an office bearer is removed from office by a Special General Meeting, then only a Special General Meeting shall have the power to appoint a replacement.
The Committee shall have the power to co-opt provided that the total number of committee members does not exceed twelve. Co-opted members shall have the power to vote once they have attended two meetings of the committee.
The term of office of members co-opted to the Committee shall be the remainder of the year.
The quorum shall be five.
The Committee shall have the power to set up sub-committees which shall have the power to co-opt to their membership. These co-opted members shall have the right to vote in the sub-committees.
The Chairman, Vice-Chairman, Secretary, and Treasurer shall be ex-officio members of all sub-committees.
The Committee shall appoint an Honorary Auditor.
Election of Committee
The Committee shall be elected at the Annual General Meeting of the Association.
Candidates for the Committee
Nominations for the committee
- shall be made only at the AGM.
- may be nominated by themselves or others. Seconders are required.
- need not be present at the AGM but must be proposed and seconded in their absence as long as they have agreed to stand if elected.
- Committee who are present shall be introduced to the meeting.
Annual General Meeting
The Committee shall call an Annual General Meeting of the Association, not later than the end of April each year.
Voting
Only paid-up members present at the meeting shall be entitled to vote.
Each individual member shall be entitled to one vote and each member family or corporate organisation shall be entitled to two votes, provided that two members of such family or organisation are present at the meeting. The chairman shall have a casting vote.
The counting of votes based on a show of hands for election to the Committee shall not be done by any of the candidates.
Inspected accounts for the previous financial year to the end of February shall be submitted to the Annual General Meeting.
Money
All monies received on behalf of the Club shall be kept in safe custody by the Treasurer having been checked by two people and banked as soon as is practically possible.
Cheques drawn on the Club's accounts shall be signed by at least two of either - Chairman, Vice-Chairman, Secretary or Treasurer.
Preparing an detailed "Receipts and Payments account and arranging for audit of same prior to the AGM
Special General Meeting
A Special General Meeting of the Association may be called at any time on a written request signed by at least twenty members of the Association, containing details of the matter to be discussed, and delivered to the Secretary.
At least 28 days notice must be given between the delivery of the request to the Secretary and the date of the meeting.
Members shall be informed of the time, place, and purpose of the meeting at least 14 days in advance.
Amendments to the constitution
Amendments to the constitution shall only be made at an Annual General Meeting or a Special General Meeting. Notice of the proposed amendments shall be given in writing to the Secretary at least 28 days before the meeting.
The text of proposed amendments shall be available to all members at least 14 days in advance of the meeting by being displayed on the forum, website and in writing to paid up members.
No such amendment shall be carried unless at least two thirds of the members present vote in favour.
Dissolution of the Club
In the event of the dissolution of the Club all surplus funds shall be transferred to such canine charity or charities as the committee in its absolute discretion decides.
Carnoustie Canine Capers is strictly non-political.
The above Constitution was agreed by the Planning Group November 2010